FAQ on study and teaching at the h_da in the summer semester 2020
In the following we have compiled frequently asked questions and the currently valid answers regarding studies and teaching in a FAQ collection. We continually update the information provided on the h_da website and the FAQ - also on the basis of incoming enquiries. In order to avoid misunderstandings, we indicate the date of publication at the end of each answer of the FAQ. Please also actively inform yourself about the channels available to you, especially the websites of the departments.
Are you missing an important question/answer regarding studies and teaching under the changed conditions caused by the pandemic? Do you see discrepancies, do you have any suggestions? Then please write to:
Last update of the FAQ: Wednesday, April 8, 2020, at 9 a.m.
h_da employees in counselling positions, secretariats etc. may not be visited in person until further notice. However, unless otherwise indicated at the relevant places, they can be contacted by e-mail or telephone during their office hours. Please refer to the respective pages of the service facilities and departments for further information.
see also Basic operation
Those entitled to BAföG should not suffer any disadvantages due to the effects of the coronavirus on university operations. The grant for studying will continue to be paid even if schools and universities are closed or entry to other countries is blocked. This was regulated by the Federal Ministry of Education and Research (BMBF) on March 16, 2020 in a decree addressed to the federal states that are implementing the law.
Further information (German): https://www.bmbf.de/de/karliczek-keine-nachteile-beim-bafoeg-wegen-corona-11122.html
Responsible for questions regarding BAföG is the Studierendenwerk Darmstadt: https://studierendenwerkdarmstadt.de/studienfinanzierung/bafoeg/
Due to the effects of the corona virus, Darmstadt University of Applied Sciences is currently in so-called basic operation ("restricted service operation"). In contrast to the usual operation, this entails restrictions, for example with regard to the presence of employees, the availability and opening hours of h_da facilities. In contrast to emergency operation or closure, however, basic operation maintains the essential resources and services required for university operations. Some universities in various federal states have recently switched to emergency operation. The decision on this depends on individual circumstances. The management of h_da has so far considered the continuation of basic operation to be possible, responsible and sensible - but is constantly reviewing the conditions and requirements. Teaching and learning achievements, examinations or organisational processes that require students to have access to the university will be possible again at the earliest on April 20, 2020.
Since March 19 and until further notice, the buildings on the Darmstadt and Dieburg campuses are open to employees from 7 a.m. to 5 p.m. from Monday to Friday. Elevators will start operating at 7 a.m. and shut down at 4 p.m. The limited opening hours of the university are necessary to continue to guarantee traffic safety during the above-mentioned time window. Employees will still have access to the buildings via their keys or transponders.
see also Basic operation, Libraries, Canteens, Public access to campus
The CampusCard currently cannot be re-validated as usual on campus due to restricted access and public traffic. For students who have not yet re-validated their CampusCard, a special arrangement has been made for the use of public transport (ÖPNV). Students can use their current certificate of enrolment for the summer semester 2020 as a replacement for travel in the RMV area until April, 30. Students who have already re-registered for summer semester 20 can download and print out their certificate of enrolment themselves after registration: https://qis.h-da.de/qisserver/rds?state=userype=0pplication=lsf
In addition, a valid identification document must always be carried for identification purposes (identity card/passport/residence permit).
Information on innovations and further regulations concerning the CampusCard (e.g. re-validation and use on campus when the current restrictions are lifted) will be sent by e-mail and published on the h_da websites.
Further information: https://h-da.de/campuscard
The Studierendenwerk Darmstadt has closed all gastronomic facilities until further notice. Further information is available at: https://studierendenwerkdarmstadt.de/ueber-uns/covid19/
Should cases of infection occur at our university, the employees and lecturers concerned are obliged to report to the Personnel Administration and provide information about their last stay on the university premises and the persons with whom they were in personal contact. In such cases, the Personnel Administration will contact the superiors and the colleagues concerned and discuss the further procedure.
Childcare in "Fluggis Abenteuer-Land" is currently not available. Until at least April 30, 2020, the parent-child rooms cannot be used either, as bringing children to h_da is currently forbidden in principle in order to reduce the risk of infection.
see also Family office
Teaching and learning achievements, examinations or organisational processes that require students to have access to the university will be possible again at the earliest on April 20, 2020.
Bachelor's and Master's colloquia can exceptionally be held as video conferences at summer semester 2020. The students concerned must agree to this form of examination. The provisions of § 23, section 6 of the General Examination Regulations of h_da (ABPO) in conjunction with the special provisions for the examination regulations of the respective course of study (including the composition of examiners, examination duration, protocol) are to be applied accordingly here.
For dual students who are in the theoretical phase, the same regulations apply as for students who regularly complete their studies. For dual students in the practical phases, individual regulations must be made. Questions from companies and students will be answered not only by the Dual Study Centre (“Duales Studienzentrum”) but also by the coordinators and lecturers for dual studies in the departments.
Further information: https://h-da.de/studium/studienangebot/duales-studium/
The Student Service Center (SSC) is closed to the public and can only be reached electronically or by telephone. Students are generally requested to submit the documents necessary for enrolment by e-mail (please use the student e-mail address of h_da only). As a rule, any paper documents required for this purpose should be scanned and sent as PDF files. Please contact the SSC and clarify how the required documents should be submitted in each individual case.
Central telephone number of the SSC: +49 6151 16-33 333
Please send the documents to: email@example.com
see also Enrolment of international applicants, Student Service Center
Currently, all attendance events at the h_da have been cancelled until April 20, 2020. The same applies to events such as meetings, conferences etc. We will inform you about a possible extension of this period on the h_da website as soon as this is clear.
see also Teaching activities summer semester 2020, Lecture periods
Since March 18, 2020, all examinations that require the personal presence of students (such as exams) have been suspended at h_da. This regulation was decided by the university’s management as a precautionary measure for reasons of health protection. Substitute examination dates will be announced in due time for each department. Examinations that can be taken from home (such as reports, student research projects or implementations) are not affected by the suspension.
Oral exams may also be held in the form of video conferences. In the summer semester 2020, additional attendance-free examination formats may be developed and offered as an alternative to the existing examinations with personal attendance (especially examinations). The respective examination board decides on exceptions and deviating examination formats.
Those responsible at h_da are currently working intensively and with priority on the possibilities of teaching without a presence. As soon as new solutions for taking examinations have been found, we will inform you immediately.
see also Colloquia on Bachelor and Master theses, Oral supplementary examinations (MEP)
In case of your own illness or quarantine, the processing period is suspended for the duration of the illness. According to § 16 Para. 2 of the General Examination Regulations of h_da (ABPO), the necessary evidence must be submitted to the examination board as usual. The same applies if, due to laboratory or facility closures, it is no longer possible to work on the topic of the final papers. The decision is made by the respective responsible examination committee. In comparable cases, it can also make a corresponding regulation in principle for a number of examination performances. Students can apply for the suspension of the deadline by e-mail (please only use the student h_da address) to the examiner. The decision on this is made by the examination board. The examination office will then book the new term if necessary. If the examination board has made a decision of principle (see above), the following applies: Students send the application directly by e-mail to the respective examination office.
The family office can currently be contacted primarily by e-mail, but is also available by telephone if possible. Appointments for telephone consultations can be arranged. Please write to: firstname.lastname@example.org
Telephone: +49 6151 16-37978 (please ring longer because of call diversion)
Further information (German): https://h-da.de/studium/beratung/sozialberatung/informationen-fuer-familien/
see also Childcare
The h_da buildings are currently closed to the public. Teaching in the summer semester 2020 is at first limited to digital courses, i.e. it is free of students' presence. For the time being, students have no access to the h_da facilities in Darmstadt and Dieburg. As long as this regulation applies, teaching and learning achievements, examinations or organisational processes that require students to have access to the university are not possible. Instead, we are working on offering as much teaching content as possible in digital form. Depending on official orders, attendance courses will probably take place again in the course of the semester.
Please also inform yourself directly on the websites of your department. As soon as normal teaching activities can be resumed or there are other decisions in this regard, all students and teachers will be informed by e-mail and on our websites.
see also Teaching activities summer semester 2020
h_da continuously collects and updates information on the effects of corona virus on studying, teaching, research and work at the university. In order to answer as many of the questions arising in this exceptional situation as possible in a clear and structured manner, this FAQ collection has been made available, which is constantly being supplemented and updated. Before you contact h_da by e-mail or telephone, we ask you to obtain the basic information here: https://h-da.de/hochschule/corona-english-information/
Internships during the course of studies should be subject to an individual risk assessment. If you have any questions regarding your internship, please contact your internship supervisor.
The exact dates of the introductory courses ("Erstsemesterveranstaltungen") will be communicated by the individual departments via the usual channels (e.g. websites, e-mail, etc.). "h_da Premiere", the welcome event for freshmen at the Staatstheater and the superordinate welcome event at the Dieburg campus in September/October 2020 are currently being prepared. Whether they can actually take place, and if so, under what restrictions, will be decided in the second half of 2020 on the basis of a risk assessment which will be up-to-date at that time.
The enrolment times for the language courses in the summer semester 2020 have changed. Students can register for the courses from April 6-30, 2020. The language courses will start on April 20, 2020 and will take place without attendance until further notice. Further information is available at (in German): https://sprachen.h-da.de/
According to the Hessian Higher Education Act (§ 58 (2) HHG), an important reason is required for the approval of a semester of leave (“Urlaubssemester”). As it is now, h_da can offer a proper course of study in the summer semester 2020. In the opinion of the presidency of h_da, the changed schedule of teaching in presence does not constitute an important reason for the approval of a semester of leave of absence.
The former regulation regarding a semester of leave at the end of studies provided that suchleave could also be granted if only the final colloquium was still pending. In deviation from this, the extended possibility exists for the summer semester 2020 to apply for a leave of absence even if only one module examination is still missing. This can be the final thesis, the final colloquium or another module.
Further information: https://h-da.de/studium/studienorganisation/beurlaubung/
Teaching activities in the summer semester 2020 at h_da will start on April 20, 2020 with digital courses at first. In individual cases, digital courses may begin or have begun earlier. Due to the current exceptional situation caused by the corona virus, the end of the summer semester's lecture period could be postponed flexibly. These postponements will also have an impact on the winter semester 2020/21. Politics is striving for consistent solutions throughout Germany. Currently, the Hessian State Ministry for Higher Education, Research and the Arts as well as the presidents of the Hessian universities expect that the winter semester will begin on November 1st, 2020. Any changes to the previously scheduled end of lectures will of course be communicated in good time. Please contact your departments directly for further information.
see also Teaching activities summer semester 2020
Since 18.03.2020 the Learning Centre (“Lernzentrum”), the central library and all branch-libraries are closed to the public. Further information, e.g. on returns, reminder fees, loans, can be found at: https://bib.h-da.de/detailansicht-news/news/corona-eingeschraenkter-service-der-bibliotheken-und-des-lernzentrums/
Oral supplementary examinations (MEP) are not conducted digitally and are therefore postponed until further notice. The deadline for MEPs (eight weeks) will be suspended for the summer semester 2020.
During the practical semester, the contractually agreed presence at the particular institution/company is required. The internship is to be continued as long as the hygienic conditions allow it, the institution/company continues to support the internship, is supervised on site and is not closed. Due to the corona virus, however, the internship may call for home office, short-time work, closure or similar at short notice. It is also possible that you as an intern prefer to or have to interrupt the practical semester for health reasons or change the institution - e.g. because you yourself belong to a risk group or because there is a demonstrably infected person in your immediate working environment. If one of these cases occurs, please contact the person responsible for your practical semester in the department immediately.
Before you cancel your internship semester, please check other options with the particular institution/company and the person responsible in your department - e.g. home office or postponement of your internship. If it is necessary to cancel, please have the said institution/company certify the parts of the internship you have completed to date and the reason for cancelling it. The examination board decides on the recognition of the completed parts of the internship and its continuation. If you have any questions regarding your practice semester, please contact your department.
Since March 20, 2020, students are no longer permitted to stay on the premises of h_da for the time being. Students are only allowed to enter the premises in cases of particular case of hardship upon written invitation by a university employee. The same applies to all guests of the university. They also require a written invitation from a university employee to enter the h_da-Campus. This prohibition to stay applies to the buildings and outdoor areas at all locations of the university. Consultation hours of counseling offices, secretariats, etc. take place by e-mail or telephone. All attendance events such as conferences and workshops are cancelled.
see also Basic operation, Teaching activities summer semester 2020
You can find all the latest information on the topic of semesters abroad on the website of the International Office: https://international.h-da.de/
The semester/hours planning is still being coordinated. You can obtain information from your departments. The examination period is determined by the respective examination board.
The summer semester started on April 1st, 2020. However, due to the corona virus, all courses in attendance at Darmstadt University of Applied Sciences are currently suspended. Teaching will generally start on April 20, 2020 with digital courses. h_da wants to maintain the teaching activities in principle. Whatever is digitally possible can and should be done in this way.
see also Basic Operation, Digital Teaching, Teaching activities summer semester 2020
The Student Service Center (SSC) has replaced all office hours with telephone consultation hours. Central telephone number: 06151 16-33 333
Help desk hours and further information: https://h-da.de/studium/studienorganisation
Students can also contact the SSC by e-mail: email@example.com
An alternative way is an inquiry via the contact form: https://h-da.de/studium/studienorganisation/kontaktformular/?no_cache=1
The student advisory service offers extended telephone consultation hours and telephone counselling. Further information: h-da.de/studienberatung
Occupancy for SuK events has started on March 25, 2020. The SuK events (no presence) will start as far as possible on April 6, 2020. More detailed information and updates can be found in the online course catalogue for the respective event and at: https://suk.h-da.de/studium/organisatorisches/
Teaching activities in the summer semester 2020 will be maintained despite the restrictions caused by the corona virus. It starts on April 20, 2020 with digital courses at first. In individual cases, digital courses may begin or have begun earlier. However, teaching and learning achievements, examinations or organisational processes that require students to have access to the university will not be possible for the time being. Depending on official orders, attendance courses will probably be held again in the course of the semester. The end of the lecture period of the summer semester could be postponed flexibly.
Please refer to the websites of your department for information on scheduling and timetables. For us, the main focus is to maintain teaching activities with digital possibilities in the summer semester 2020 as best as possible and to let arise as few disadvantages for the students as possible. As soon as the usual teaching activities can be resumed or other relevant decisions are made, all students and teachers will be informed by e-mail and on our websites.
see also Lecture periods
Term papers and other works (minutes etc.) that were to be written in the winter semester 2019/20 must be submitted online to the person examining the paper. This can be done by e-mail (only the student e-mail address of the h_da is to be used) or via another agreed channel. The processing time has been extended by three weeks until April 15, 2020. Teaching and learning achievements, examinations or organisational processes which require students to be admitted to the university will be possible again at the earliest on April 20, 2020. More detailed information is available from your departments and from your lecturers.
The Hessen State Ministry for Higher Education, Research and the Artshas compiled FAQs on university operations (German). You can find these here: https://wissenschaft.hessen.de/coronafaq
The restricted operation of the university can affect the preparation of final theses (Bachelor and Master theses). If necessary, please contact your supervisor or the responsible chairperson of the examination board. Theses can be extended for the duration of a pandemic-related interruption. Proof of this may be required from the company or organisation. The examination board decides on the extension.
We recommend that theses are currently submitted only electronically. In order to meet the deadline, the thesis should be sent to the supervisor, the responsible secretariat and the chairperson of the examination board. The date on which the e-mail was sent is valid for the submission in due time. Only the student e-mail address of h_da is to be used. Requesting a read/receipt confirmation is strongly recommended. Please check whether your department has adopted further regulations for the digital submission. If so, these regulations are binding.
As a rule, the work is to be submitted as a PDF document. Exceptions to this rule should be discussed with the supervisor. Final papers with a blocking note (“Sperrvermerk”) can also be submitted electronically. However, these must be encrypted, e.g. password protected via h_da-Cloud (https://cloud.h-da.de). In order for the thesis to be considered complete, a printed version of the thesis must be submitted as soon as possible. As the preparation of printed versions is made difficult by current pandemic-related restrictions, e.g. copy shop closures, no deadlines can be given at present. However, the electronically submitted digital file must be identical to the subsequently submitted paper version. As a general rule, you should clarify the deadlines for the submission of your documents directly with the respective examination secretariats.
At present, theses in paper form cannot be handed in personally, but can only be submitted by post. If sent by post to the responsible examination secretariat, the date of the postmark must be no later than the last day of the processing period. In the case of submission by post, the student bears the associated risks of loss or delay.
Further information is currently being prepared and will be published here as soon as it is available.
See also Basic operation, Colloqia on Bachelor and Master theses
Are you missing an important question/answer regarding studies and teaching under the changed conditions caused by the pandemic? Do you see discrepancies, do you have any suggestions? Then please write to us:
QUESTIONS ABOUT STUDY AND APPLICATION
Do you have questions about studying at or applying to h_da? The Student Service Center (SSC) will provide you with answers - also regarding changed procedures due to the corona virus.
Information on organisational issues: https://h-da.de/studium/studienorganisation/
Phone: +49 6151 16-33 333
MOODLE COURSE "PRESENCE-FREE TEACHING"
The Hochschulzentrum für Studienerfolg und Berufsstart (HSB) offers a Moodle course including FAQ and a communication forum for teachers, which is constantly updated. Link to the course "Presence-free teaching - teaching in times of Corona":